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Scheduling - Years and Terms

Schedule Years and Terms

For scheduling purposes, you need to define the upcoming school year and its associated terms.

Note: If you are working with a copy of a previous year’s master schedule, the terms will remain the same as they are in that schedule.

It is important to enter the terms from largest to smallest. For example, create the school year first and then Semesters 1 and 2, any trimesters, and any quarters.

How to Define a Schedule Year and Terms

  1. On the start page, choose PowerScheduler from the main menu.
  2. Under Parameters, choose Years & Terms from the PowerScheduler menu. The Schedule Years & Terms page appears.
  3. Click New. The Create New Schedule School Year page appears.
  4. Use the following table to enter information in the fields:
  5. Field

    Description

    Name of School Year

    Enter the name of the school year, such as 2008-2009.

    Abbreviation

    Enter an abbreviation for the school year, such as 08-09.

    First Day of School

    Enter the first day of school for this academic year in MM/DD/YYYY format, such as 09/02/2009.

    Last Day of School

    Enter the last day of school for this academic year in MM/DD/YYYY format, such as 6/5/2010.

  6. Click Submit. The Schedule Years & Terms page displays the schedule year.
  7. Click Edit Terms in the row of the appropriate schedule year.
  8. On the Term Setup page, click New. The Edit Schedule Term page appears.
  9. Note: Enter the terms sequentially. That is, if your school has terms of two semesters and four quarters, enter them in this order: Year, Semester 1, Semester 2, and then Quarter 1, Quarter 2, Quarter 3, and Quarter 4.

  10. Use the following table to enter information in the fields:
  11. Field

    Description

    Name of Term

    Enter the name of this term, such as Semester 1.

    Abbreviation

    Enter an abbreviation for this term, starting with a letter, such as S1.

    First Day of Term

    Enter the first day of this term in MM/DD/YYYY format.

    Last Day of Term

    Enter the last day of this term in MM/DD/YYYY format.

    What portion of the school year does this term represent?

    Use the pop-up menu to choose the fraction that this term represents within the school year. If your school year consists of four terms, choose1/2. If this term represents the whole school year, choose Full year.

    Import File Term #

    Enter an import file term number so that the system can align terms when it imports the master schedule. For example, if your school uses semester and quarter classes, you might state in the import file that all sections of S1 are identified by the number S10203. Enter the same number in this field to map the date.

  12. Click Submit. The Term Setup page appears.

How to Edit a Schedule Year

  1. On the start page, choose PowerScheduler from the main menu.
  2. Under Parameters, choose Years & Terms from the PowerScheduler menu. The Schedule Years & Terms page appears.
  3. Click the name of the schedule year you want to edit. The Edit Schedule School Year page appears.
  4. Use the following table to edit information in the fields:
  5. Field

    Description

    Name of School Year

    Enter the name of the school year, such as 2008-2009.

    Abbreviation

    Enter an abbreviation for the school year, such as 08-09.

    First Day of School

    Enter the first day of school for this academic year in MM/DD/YYYY format, such as 09/02/2008.

    Last Day of School

    Enter the last day of school for this academic year in MM/DD/YYYY format, such as 6/5/2009.

  6. Click Submit. The Schedule Years & Terms page appears.

How to Edit a Schedule Term

  1. On the start page, choose PowerScheduler from the main menu.
  2. Under Parameters, choose Years & Terms from the PowerScheduler menu. The Schedule Years & Terms page appears.
  3. Click Edit Terms in the row of the appropriate schedule year. The Term Setup page appears.
  4. Click the name of the term you want to edit. The Edit Schedule Term page appears.
  5. Use the following table to edit information in the fields:
  6. Field

    Description

    Name of Term

    Enter the name of this term.

    Abbreviation

    Enter an abbreviation for this term, starting with a letter, such as S1. Enter no more than six characters.

    First Day of Term

    Enter the first day of this term.

    Last Day of Term

    Enter the last day of this term.

    What portion of the school year does this term represent?

    Use the pop-up menu to choose the fraction that this term represents within the school year. If this term represents the whole school year, chooseFull year.

    Import File Term #

    Enter an import file term number so that the system can align terms when it imports the master schedule. For example, if your school uses semester and quarter classes, you might state in the import file that all sections of S1 are identified by the number S10203. Enter the same number in this field to map the date.

  7. Click Submit. The Term Setup page appears.

How to Delete a Schedule Term

  1. On the start page, choose PowerScheduler from the main menu.
  2. Under Parameters, choose Years & Terms from the PowerScheduler menu. The Schedule Years & Terms page appears.
  3. Click Edit Terms in the row of the appropriate schedule year. The Term Setup page appears.
  4. Click the name of the schedule term you want to delete. The Edit Schedule Term page appears.
  5. Click Delete. The Term Setup page appears.

How to Delete a Schedule Year

  1. On the start page, choose PowerScheduler from the main menu.
  2. Under Parameters, choose Years & Terms from the PowerScheduler menu. The Schedule Years & Terms page appears.
  3. Click Edit Terms in the row of the appropriate schedule year. The Term Setup page appears.
  4. Click the name of the schedule year you want to delete. The Edit Schedule Term page appears.
  5. Click Delete. The Schedule Years & Terms page appears.
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