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Scheduling - Student Setup

Scheduling Setup

Set student scheduling preferences before creating student course request pages or entering student course requests. By setting these parameters before students submit requests, requests will be created with the appropriate future school and schedule year identifiers. Set student scheduling preferences for an individual student or for a group of students in PowerSchool.

You can also set student scheduling preferences in PowerScheduler; for more information, see How to Auto Fill Student Information.

How to Set Scheduling Preferences for an Individual Student

  1. On the start page, search for and select a student.
  2. Choose Scheduling Setup from the student pages menu. The Edit Scheduling Preferences page appears.
  3. Use the following table to enter information in the fields:
  4. Field

    Description

    Next Year Grade

    Enter the grade level that the student will be entering next school year. If the student is to be retained, enter the student's current grade level.

    Priority

    Enter a number for the Load Priority for this student. Typically, students in upper grade levels will be assigned a higher priority, such as 10, to assure that they are scheduled first for courses that they require for graduation. Values range from 1 to 99 and are usually separated by increments of 10, such as 10, 20, 30, and so on.

    Schedule This StudentSelect the checkbox so that PowerScheduler will schedule the student.
    Year of GraduationEnter the year that the student is expected to graduate from the currently selected school.
    Summer School IndicatorIf applicable, select from the pop-up menu the summer school the student will attend.
    Note for Summer School Admin

    If the student is to attend summer school, you can enter a note for the summer school administrator, such as Needs to retake Biology. This note is viewed only on the Student Scheduling Setup page.

    Note: Because the End-of-Year process clears this field, summer school notes will not carry over from year to year. 

    Next School Indicator

    Select the school that the student will enter next year. This ensures that the requests pages used by administrators, students, and parents display the correct course information and that the students are scheduled at the correct school.

    Note: If setting this preference for inactive students, those students appear in PowerScheduler along with the active students. Set this field to "blank" for transferred students.

    Next Year Campus/Building (optional)To select the campus or building that the student will go to next year, click Associate. Select a campus or building, and click Submit.
    Next Year House (optional)To select the house that the student will belong to next year, click Associate. Select a house, and click Submit.
    Next Year Team (optional)Choose the team that the student will belong to next year from the pop-up menu.

  5. Click Submit. The Changes Recorded page appears.

How to Set Scheduling Preferences for a Group of Students

Enter information in the required fields to set scheduling preferences for a group of students.

  1. On the start page, select the group of students.

    Note: Depending on the selection method you used, the Group Functions page appears either immediately or after selecting students from the Student Selection page. If the Student Selection page appears, choose the function in the next step from the group functions pop-up menu.

  2. Choose Next School Indicator from the pop-up menu. The Next School Indicator page appears.
  3. Choose from the pop-up menu the name of the school the selected students will attend during the next school year.
  4. Click Submit. The Changes Recorded page appears.
  5. Click the PowerSchool logo to return to the start page.
  6. Click Current Selection to select the same group of students.
  7. Choose Student Field Value from the pop-up menu. The Student Field Value page appears.
  8. Enter Sched_NextYearGrade in the Field to Change field.
  9. Enter the appropriate next year grade level in the New Field Value field.
  10. Deselect the Clear Field Value and Do not overwrite existing datacheckboxes.
  11. Click Submit. The Field Value page appears.
  12. Click Submit. The Alert: Completed page appears.
  13. Click the PowerSchool logo to return to the start page.
  14. Click Current Selection to select the same group of students.
  15. Choose Student Field Value from the pop-up menu. The Student Field Value page appears.
  16. Enter Sched_Scheduled in the Field to Change field.
  17. Enter True in the New Field Value field.
  18. Deselect the Clear Field Value and Do not overwrite existing datacheckboxes.
  19. Click Submit. The Field Value page appears.
  20. Click Submit. The Alert: Completed page appears.
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