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Admin Tasks Old

PowerSchool Quarterly/Semester Tasks Application Level Responsible
Individual
Store Grades Help PowerSchool School Counselor
Print Student Progress Reports (Term Grades) and Report Cards, send to parents at midterm and end of term. Help PowerSchool School Counselor
Set Current Grade Settings for the new quarter. Help PowerSchool School
Print and file attendance notices (1 & 2) sent during the quarter. Reset student notices to blank for new quarter. Help PowerSchool School
Update student S.E.P. files on PowerSchool. PowerSchool Teacher
Print and File student grades. Backup your PowerGrade data file. Help: Print PowerGrade Reports, Create PowerGrade Reports, Use Report Comment Codes, Backup PowerGrade Data. PowerGrade Teacher
Enable the new term in PowerGrade, adjust the scores display to show the new quarter. Help PowerGrade Teacher
Review student progress, concentrate on those who are struggling. PowerSchool School Admin/Counseling
Print and File the Attendance an Audit (PDF) for each section active during the quarter. Help PowerSchool School
Print and File an Enrollment Report for the last day and an ADA/ADM report for the whole quarter. PowerSchool School
Review Attendance Audit & the ADA/ADM Report. PowerSchool School Admin
Backup PowerSchool Data to CD and file. PowerSchool District Tech Staff
PowerSchool Startup Tasks (before school starts in the fall) Application Level Responsible
Individual
Promote students and move to new servers when necessary. PowerSchool District
Check PowerGrade versions and update teachers with out-of-date applications. PowerGrade Teacher Tech Rep.
Archive or delete previous years PowerGrade data files and prepare new data file. PowerGrade Teacher Tech Rep.
Train new teachers on PowerGrade. PowerGrade District/
School

Train new staff members on PowerSchool. PowerSchool District/
School

PowerSchool October 1 Report Tasks Application Level Responsible
Individual
Before Oct. 1, check all no-shows and change exit date to first day of school. Help PowerSchool School
Before Oct. 1, run the Check for possible Conflicts from the enrollment by grade report to find duplicate & overlaping enrollment dates. Help PowerSchool School
Before Oct. 1, correct errors reported by the states validation program. Help PowerSchool School
Export and audit each schools enrollment, Special Ed and Class data. PowerSchool District Tech
Use state edit program to check district file before uploading. PowerSchool District Tech
Upload data to State Data Clearinghouse. PowerSchool District Tech
Extract data for district enrollment compare to school and district data. File and forward to District Admin & Finance. PowerSchool District Tech
PowerSchool December 1 Report Tasks Application Level Responsible
Individual
Before Dec. 1 update and report all class and program changes to district. PowerSchool District Spec. Ed.
Export and audit each schools enrollment and Special Ed. data. PowerSchool District Tech
Use state edit program to check district file before uploading. PowerSchool District Tech
Upload data to State Data Clearinghouse. PowerSchool District Tech
Extract data for district enrollment, compare to school and district data. File and forward to District Special Ed. & Finance. PowerSchool District Tech
PowerSchool Spring/Summer Scheduling Tasks Application Level Responsible
Individual
Enter next years kindergarten students setting their grade –1. Set entry and exit dates to next year's dates. If the student is in the District Pre-School don't create a new student, just change next school marker to the target school. See Scheduling Help. PowerSchool School
Set each students next school field to the correct school ID. See Scheduling Help. PowerSchool School
Secondary scheduling training, review scheduling procedure. January - February. See Scheduling Help. PowerSchool District
Elementary scheduling training, review scheduling procedure (April). See Scheduling Help. PowerSchool District
Transfer new students from elementary & intermediate servers using grade –1 and the next years entry and exit date. See Scheduling Help. PowerSchool District
Set up new terms and calendar for next school year. See Scheduling Help. PowerSchool School
Set up course groups for student requests and set up request screens for each grade. See Scheduling Help. PowerSchool School
Collect and enter student requests for next school year. See Scheduling Help. PowerSchool School
Set up Schedule for next year. See Scheduling Help. PowerSchool School
Schedule students into next years classes using PowerScheduler or manually enroll them in classes. See Scheduling Help. PowerSchool School
Print student schedules for first day of school. See Scheduling Help. PowerSchool School
PowerSchool Year End Tasks Application Level Responsible
Individual
Before the last day of school, recheck all exited students. Correct exit dates to resolve 10 consecutive day absent rule. No-show students exit dates should be set to first day of school. Help PowerSchool School
Before the last day of school, run the Check for possible Conflicts from the enrollment by grade report to find duplicate & overlaping enrollment dates. Help PowerSchool School
Before Oct. 1, correct errors reported by the states validation program. Help PowerSchool School
Export and audit each schools enrollment, Special Ed and Class data. PowerSchool District Tech
Use state edit program to check district file before uploading. PowerSchool District Tech
Upload data to State Data Clearinghouse. PowerSchool District Tech
Extract data for district enrollment compare to school and district data. File and forward to District Admin & Finance. PowerSchool District Tech

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