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PowerScheduler Basics - Student Course Request Pages

posted Jan 12, 2009, 10:33 AM by Lawrence Esplin

Course requirements and student course request pages can be created for individual grade levels. The request page allows students to select courses and electives approved for their grade level. Manual exceptions can be made to student schedules.

Note: Course Request Screens can be re-used from year to year.

Create a Request Screen in PowerScheduler

The student course request setup in PowerScheduler refers to requests for the upcoming school year. The grade levels in PowerScheduler also refer to the upcoming school year. For example, setup the 9th grade request screen at the High School for students who are currently in the 8th grade at the Middle School.

Note: It is important to set the next school indicator on the Scheduling Setup screen for all students.

  1. Navigate to Start Page > PowerScheduler > Screen Setup.
  2. The Future Requests menu displays all of the grade levels at your school.
  3. Click the appropriate grade level. The "Grade x Request Screen Setup Future" page appears.
  4. Enter a minimum and maximum number of credits needed to complete the registration process. For example, enter 5 for Minimum and 7 for Maximum, ensuring that students must request at least five and no more than seven total credit hours.Note: Leaving the Minimum and Maximum fields blank makes it possible for students to make requests for too many or too few credit hours.
  5. Submit the page.

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Requirements

Requirements must be created for each student course request screen. Requirement entries make up the body of the request page, informing students which courses they must take and giving them selections from valid course groups.

There are three types of requirement entries:

  • Single Class Requirement: Students can select only one course from a specific course. For example, if students must take one computer course, create a single class requirement with a course group consisting of computer courses.
  • Multi-Class Requirement: Students can select multiple courses from a course group. For example, if students must take two business courses, create a multi-class requirement with a course group consisting of business courses.
  • Core Requirement: Students view a set of requests that are predefined, such as a core set of classes for all ninth graders. There are no options from which students can make selections.

Enter a Single Class Requirement

A single class requirement appears on the request page as a pull-down menu. Students select a single course from the list (course group) created by the administrator.

  1. Navigate to Start Page > PowerScheduler > Screen Setup.
  2. The Future Requests menu displays all of the grade levels at your school.
  3. Click the appropriate grade level for which you want to enter a single class requirement.
  4. Click New Single Class Requirement.
  5. Use the following table to enter information in the fields, then submit the page.
FieldDescription
Name of this requirementEnter a name for the requirement, such as ninth Grade Math
Description / InstructionsEnter a description or instructions for students to read on the screen so they understand exactly what they need to do to meet this requirement. 

For example, enter: You are required to enroll in one Math course. Use the pull-down menu to make your selection from the list of available courses.
Dimensions of the entry boxEnter the height and width of the box into which students will enter course numbers. Enter the width using the number of characters (such as 20) and the height using the number of lines of text (such as 4).
List of courses to present to the student in the pull-down menuUse the pull-down menu to select the course group you want students to make their selection from, such as Math 9.
First item in pull-down (optional)Enter what you want the first item of the pull-down menu to read. If you want the first item to be blank, enter an asterisk (*). For example, enter Select one of the following: as the first line of the pull-down menu.
Must the student select a course from the pull-down, or may they leave it blank?Select either "Must select one" or "Can leave blank" from the pull-down menu.
Message to display if the student is required to select a course, but they leave it blank insteadIf you chose "Must select one" in the previous field, you can enter an alert message students will receive if they do not select one of the courses in the group. For example, enter: "You forgot to select one Math course." 

If you do not enter a specific message for this requirement, the system displays a generic message: "You did not select a course for this requirement: [requirement name] "
Request typeUse the pull-down menu to select one of the following to determine the type of request: 
  • Elective: Not a requirement
  • Alternate: Used if an elective request is not met. If you select Alternate, the system uses this request if it cannot schedule the student in a requested elective.
  • Required: Required course for this grade level

Note: An alternate request will never replace a required request.
Number of requests to generateUse the pull-down menu to select the number of requests that should be generated when this requirement is selected. For example, if Math is a yearlong course but sections operate on semesters, select 2 for two requests. Semester electives may only need one request.
Item sort orderEnter a number between 0 and 100 that indicates the order in which you want this requirement to appear on the request page you are creating.

Enter a Multi-Class Requirement

A multiple class requirement appears on the request page as a scrolling or static list. Students select multiple courses from the list (course group) you create.

  1. Navigate to Start Page > PowerScheduler > Screen Setup.
  2. The Future Requests menu displays all of the grade levels at your school.
  3. Click the appropriate grade level for which you want to enter a multi class requirement.
  4. Click New Multi-Class Requirement.
  5. Use the following table to enter information in the fields the submit the page.
FieldDescription
Name of this requirementEnter a name for the requirement, such as Ninth Grade Math.
Description/ InstructionsEnter a description or instructions for students to read on the screen so they understand exactly what they need to do to meet this requirement. For example, enter: 

"You are required to enroll in one Math course. Use the pull-down menu to make your selection from the list of available courses."
Dimensions of the entry boxEnter the height and width of the box into which students will enter course numbers. Enter the width using the number of characters (such as 20) and the height using the number of lines of text (such as 4).
List of courses to present to the student in the pull-down menuUse the pull-down menu to select the course group you want students to make their selection from, such as Math 9.
How to present the list of courses

Select one of the following options to determine how you want the system to display the list of courses in the course group:

  • As a scrolling list: If you select this option, enter the number of line you want the system to display before the student must scroll to see the other courses in the list.
  • As plain text: This is the most common selection for this field.
  • Don't display the list
Number of courses student must select to meet this requirementEnter the minimum and maximum number of courses a student must select from the list to fulfill this requirement. For example, enter 2 and 2 to require that no more and no less than two courses from the list are selected.
Message to display if the student is required to select a course, but they leave it blank
instead
If you chose "Must select one" in the previous field, you can enter an alert message students will receive if they do not select one of the courses in the group. For example, enter: "You forgot to select one Math course." 

If you do not enter a specific message for this requirement, the system displays a generic message: "You did not select a course for this requirement: [requirement name] "
Request typeUse the pull-down menu to select one of the following to determine the type of request: 

  • Elective: Not a requirement
  • Alternate: Used if an elective request is not met. If you select Alternate, the system uses this request if it cannot schedule the student in a requested elective.
  • Required: Required course for this grade level.
Note: An alternate request will never replace a required request.
Number of requests to generateUse the pull-down menu to select the number of requests that should be generated when this requirement is selected. For example, if Math is a yearlong course but sections operate on semesters, select 2 for two requests. Semester electives may only need one request.
Item sort orderEnter a number between 0 and 100 that indicates the order in which you want this requirement to appear on the request page you are creating.

Enter a Core Requirement

A core requirement is a set of classes that members of an entire grade level must request. There is no selection for students to make; the Administrator makes the selection during setup so that students view an unalterable list of these required courses on their request pages.

  1. Navigate to Start Page > PowerScheduler > Screen Setup.
  2. The Future Requests menu displays all of the grade levels at your school.
  3. Click the appropriate grade level for which you want to enter a core requirement.
  4. lick New Core Requirement.
  5. Use the following table to enter information in the fields then submit the page.
FieldDescription
Requirement NameEnter a name for the requirement. For example, assume you are creating a requirement for ninth graders that consists of the core classes in which they must enroll. You could name the requirement "Ninth Grade Core Required Courses."
Description/ InstructionsEnter a description or instructions. Since students will automatically receive the course requests you specify on this page, you could enter: "All freshmen must take the following courses"
List of valid courses for this itemUse the pull-down menu to select a course group, such as "Ninth Core Courses."
How to present the list of required coursesSelect one of the following options to determine how you want the system to display the list of courses in the course group:
  • As a scrolling list: If you select this option, enter the number of lines you want the system to display before the student must scroll to see the other courses in the list.
  • As plain text: This is the most common selection for this field.
  • Don't display the list
Number of requests to generate per courseUse the pull-down menu to select the number of requests that need to be generated for this requirement. For example, if these are semester-long courses, you would need to generate one request per course. Therefore, you would select 1 from the pull-down menu.
Item sort orderEnter a number between 0 and 100 that indicates the order in which you want this requirement to appear on the request page you are creating.

Preview the Registration Request Page

After you enter all of the requirements you want to include on the request page, you have the opportunity to review how it looks and verify its accuracy.

  1. Navigate to Start Page > PowerScheduler > Screen Setup.
  2. The Future Requests menu displays all of the grade levels at your school.
  3. Click the appropriate grade level.
  4. Enter any message you want to appear on the request page in the "Message to display on registration screens for students in this grade" field. Note: The checkbox "This grade may register for classes" must be selected before the student registration screens can be previewed.
  5. Submit the page.
  6. At the top of the Request Screen Setup page, click Preview Student Registration Screen to review the actual output of the page. The Request Form Future page will appear:
  7. Click Close at the bottom of the page to return to the [grade level] Request Screen Setup Future page if you need to make corrections to any of the individual requirements.
  8. Submit the page.

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