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Live Scheduling Guide for Elementary Schools

posted Jul 22, 2009, 11:56 AM by Lawrence Esplin
If your school did not use PowerScheduler please review the following information. For more scheduling information reference the attached Scheduling Guide.

Verify the first day of the School Calendar is correct
  • From the PowerSchool Home page select School and then Calendar Setup. Make sure to set up at least the first day of school. We will need to finish the whole calendar at some point.

Verify Master Schedule - To verify there is a Master Schedule for the current year:
  • Make sure you are in the current year it follows Term in the PowerSchool Header.
  • From the main PowerSchool Page Select School and then Sections (near the bottom.)
  • Click on any course name if a Master Schedule Exists you will see Sections, classes defined for each teacher. The blue number on the far right under Size indicates the number of students in the class. If the number is 0 there are no students enrolled but the master schedule exists Skip to Modify Master Schedule.
If there were no sections visible when you Verified the Master Schedule create sections for each class(See Add Sections below.) The Copy Master Schedule doesn't work correctly when the calendar is already in place. Please contact Lawrence or Jim.

Modify Master ScheduleOnce you have a master schedule defined you can modify it to represent your schedule for the current year.
  • How to Edit a Section (Change Teacher)
    • On the start page, choose School from the main menu. The School Setup page 
    • appears. 
    • Under Scheduling, click Sections. The Sections page appears. 
    • Choose the course name from the courses menu. The course information page 
    • appears. 
    • Click either the period or the section number in the Per and Sec# columns. The Edit 
    • Section page appears. 
    • Edit the information as needed
    • Click Submit. The course information page displays the edited section. 
  • How to Add Sections
    • On the start page, choose School from the main menu. The School Setup page appears. 
    • Under Scheduling, click Sections. The Sections page appears. 
    • Choose the course name from the courses menu. The course information page lists the course sections. 
    • Click New. The Edit Section page appears. 
    • Use the following table to enter information in the fields: 
  • How to Delete SectionsWhen you delete a course section, all enrollment records associated with that section, both past and present, also are deleted. Therefore, you need to know the password to delete a course section. Sections cannot be deleted if the current year contains one or more student sections (enrollments) with attendance records. If one or more students with attendance records are enrolled in a section being deleted, an error message appears and you must reset the attendance for each student enrolled in the section. If a section is successfully deleted (no orphan attendance is found), PowerSchool generates a query to find any attendance associated with the section. If attendance records are found, they are deleted. To modify attendance, see Meeting/Interval Attendance
    • On the start page, choose School from the main menu. The School Setup page appears. 
    • Under Scheduling, click Sections. The Sections page appears. 
    • Choose the course name from the courses menu. The course information page appears. 
    • Click either the period or the section number in the Per and Sec# columns. The Edit Section page appears. 
    • Click Delete. The Delete Section page appears. 
    • Enter the required password in the Password field. Note: Your school's PowerSchool administrator can set this password. 
    • Click Delete. The section is deleted. 
How to Mass Enroll Students - This step focuses on enrolling a group of students into a class.
  • On the start page, search for and select a group of students. The Student Selection page appears.
    • Select a grade (the blue numbers beneath the alphabet in Brows Students.
    • Choose Select Students by Hand from the functions pull down. 
    • Pick the students you want to enroll in a class by Control - clicking on the students you want.
    • Choose the functions button.
  • Choose Mass Enroll in Classes from the Functions Menu. The Mass Enroll page appears. Note: Alternatively, if you have a current selection of students, you can access this page by choosing Special Functions > Groups Functions. 
    • Enter the course number then a period then and the section number in the box on the right. Course number + . + section number is quicker and more accurate than choosing a teacher and then an expression. To have access to the numbers print out the sections for each course.
    • Make sure the Enrollment Date: is the first day of school.
    • Click Submit. PowerSchool notifies you that the enrollment is complete. 
    • When the operation is complete goto School - Sections and look at the sections to make sure the students were enrolled.


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Lawrence Esplin,
Jul 22, 2009, 1:21 PM
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