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How to Pre-register Students for Next School Year

posted Mar 26, 2014, 9:51 AM by Lawrence Esplin

The following article is from PowerSchool. It outlines how to enroll students for next year.

To pre-register a student for the upcoming school year, follow the steps below.

  1. Log into the appropriate school.
  2. Navigate to Start Page > School > Years & Terms and verify that the Years & Terms for the upcoming school year have been created.
  3. Change the term at the top of the page to the year term for the upcoming school year.
  4. Navigate to Start Page > Special Functions > Enroll New Student.
  5. Populate the fields. For enrollment date, enter the first day of next year's school year. Also, verify that the grade level and school are correct for the upcoming school year.
  6. Submit the page.
  7. If you are going to be using student requests for scheduling or PowerScheduler, then set the following fields according to: 
    Start Page > Student Selection > Scheduling Setup 
    Next Year Grade: (Enter the grade level of the  upcoming school year. i.e. If the student was pre-registered for Grade 9, the Next Year Grade would need to be 9.) 
    Next School Indicator: (choose the school they are pre-registered for the upcoming school year) 
    If you are not going to be using student requests for scheduling or PowerScheduler, then set the following fields according to: 
    Start Page > Student Selection > Scheduling Setup 
    Next Year Grade: (Enter the grade level of the following school year. i.e. If the student was pre-registered for Grade 9, the Next Year Grade would need to be 10.) 
    Next School Indicator: (choose the school they are going to be in for the following year)

Correctly pre-registering students will create a student record with an enroll status of -1 (Pre-Registered). It also creates a pending enrollment that will become active during nightly process at 12 am on the date entered on the "Enroll New Student" page. After this date, if you used student requests for scheduling or PowerScheduler, you will need to change the Next Year Grade and Next School Indicator to the following year information. i.e. If the student was pre-registered for Grade 9, the Next Year Grade would need to be 10.

Incorrect pre-registering can cause enrollment summary issues. Students that are incorrectly pre-registered may receive an enroll status of 0 (Active) and will be promoted during End-of-Year (EOY) process. They will also receive a dual enrollment and re-enrollment record resulting in duplicate numbers on the enrollment summary report.

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