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How to Pre-register Students for Next School Year

posted Nov 3, 2008, 6:27 AM by Lawrence Esplin

To pre-register a student for the upcoming school year, follow the steps below.

  1. Log into the appropriate school.
  2. Navigate to Start Page > School > Years & Terms and verify that the Years & Terms for the upcoming school year have been created.
  3. Change the term at the top of the page to the year term for the upcoming school year.
  4. Navigate to Start Page > Special Functions > Enroll New Student.
  5. Populate the fields. For enrollment date, enter the first day of next year's school year. Also, verify that the grade level are school correct for the next year.
  6. Submit the page.
  7. After the student is pre enrolled go to Scheduling Setup and enter the required fields.
  8. To find Pre-Enrolled students you must / search.

Correctly pre-registering students will create a student record with an enroll status of -1 (Pre-Registered). It also creates a pending enrollment that will become active during nightly process at 12 am on the date entered on the "Enroll New Student" page.

Incorrect pre-registering can cause enrollment summary issues. Students that are incorrectly pre-registered may receive and enroll status of 0 (Active) and will be promoted during End-of-Year (EOY) process. They will also receive a dual enrollment and re-enrollment record resulting in duplicate numbers on the enrollment summary report.

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