posted Oct 14, 2008, 10:39 AM by lesplin@tech.washk12.org
At the end of each grading term, use the Permanently Store
Grades function to copy and store students' current grades from
teacher gradebooks as historical grades.
Before permanently storing grades, verify that final grade setup and the current grade display have been set
up. When I tested the procedure it wrote NG grades over Fs. We will need to change them back. If you call me I will help. To print Report Cards or anything else more than 100 pages, remember to log out of psa.washk12.org and into psr.washk12.org to run your report cards. They will run faster and not slow down other PowerSchool users. psr.washk12.org is the Reports Server. Once you have the report started you can log out of Reports and back on to PowerSchool. You will be able to retrieve your report from the regular login. - Lawrence - Once grades are stored you will want to update the Schools - Current Grade display to show Historical Grades for the term you stored.
Please look at the examples that follow the process taken from PowerSchool's web site.
How to Permanently Store Grades
It is recommended that you verify that all grades are correct
before permanently storing grades. The Student Schedule Listing
report and the Class Rosters (PDF) report can be used to verify
that grades are correct.
- Log into the appropriate school.
- On the start page, choose System from the main menu.
- Click Permanently Store Grades.
- Use the following table to enter information in the fields:
Field |
Description |
Store Code |
Enter the store code associated with the grades you
would like to store. Store codes can be viewed at Start
Page > School Setup > Final Grade Setup. Use a
two-digit code to indicate the term in which the students
earned the grades, such as
Q1 or
S1. The first character must be a letter, and
the second character must be a number.
Note: Do not use the same store code
twice in one year, unless you wish the system to
overwrite the grades you stored under the store code the
first time with the grades you store the second time.
|
Use this final grade |
Enter a final grade code that you would like to
associate with the grades. This code is usually the same
as the store code, such as
Q1 or
S1. However, you may enter any code you like
since tthis field is not associated with any other
PowerSchool records are setup items (as long as you are
using a code that hasn't yet been used for the term you
are storing for).
|
Exclude and Include Enrollment Records |
You do not have to store current grades for all
students. If you want to store current grades based on
students' enrollment or dropped class dates, select any
combination of the following checkboxes to filter the
selected students:
Note: Enter the date using the format
mm/dd/yyyy.
-
Exclude enrollment records where the student
enrolled in the class after this date: To be
included in the grade storing process for a class, a
student must have enrolled in a class on or before the
date you enter.
-
-
Exclude enrollment records where the student
dropped the class before this date: To be
included in the grade storing process for a class, a
student must not have dropped a class on or before the
date you enter.
-
-
Include only enrollment records that are
currently active and that were active on this
date: To be included in the grade storing
process for a class, a student must have enrolled in a
class on or before the date you enter and cannot have
dropped the course until on or after the date.
Additional Note: If you do not use the
correct date format, an alert appears. If you submit the
date with an incorrect format, the date field will be
submitted as a blank entry. If you leave the date-related
fields blank, PowerSchool stores a grade for every
enrollment record, including classes that students
dropped during the term. PowerSchool does not store
grades for students who enroll in your school during the
last two weeks of the term.
|
Request that grades be stored only for a specific
section |
If you want to store grades for students in a specific
course section only, enter the course and section
numbers, separated by a period. For example, enter
113.04 for
Course 113, Section 04. You can do this when teachers are
late in entering their final grades or when testing the
process of storing grades. Leave this field blank to
store grades for all course sections.
|
Percent of Credits to be awarded each term
|
For each term, specify the percent of possible credits
each student can earn. The terms listed refer to the
courses, such as courses that are one year long, or
courses that are one semester long. If you want to store
grades and you do not want to award credit, enter
0 in these
fields. WCSD will use 25 in all the fields.
Example 1: If you store grades for Q1 in
a school that awards credit on the quarter, students may
earn 25% of the possible credits they can earn in a
yearlong course, 50% of the possible credits they can
earn on a semester course, and 100% of the possible
credits they can earn on a quarter course.
Example 2: If you store grades for S1 in
a school that awards credit on the semester, students may
earn 50% of the possible credits they can earn in a
yearlong course, and 100% of the possible credits they
can earn on a semester course.
Example 3: If you store grades for Y1 in
a school that awards credit at the end of the year,
students may earn 100% of the possible credits they can
earn in a yearlong course.
Note: Be sure you define the proper
amount of credits for all courses. Also, if you do not
wish to record grades for a particular term (I.E. you
wish to store grades for semester classes but not year
classes), leave that term blank, not 0. If you enter a 0,
grades will be stored with 0 credit.
Also, define that the appropriate grades earn
graduation credit on the Gradescale page.
Blank Value - No grades and no credit
will be stored.
0% - Grades will be stored with 0
credit.
1-100% - Grades will be stored with the
specified percent amount of the potential credit.
|
Options for classes enrolled at other schools |
Use the pop-up menus to indicate the options you want
to apply for storing grades for classes that students
take at other schools:
-
Store grades for classes enrolled at:
Select whether you want to store grades for all schools
or for the selected school only. If storing for the
selected school only, PowerSchool will not store grades
for the other schools at which students may take
classes.
-
Record the school name of: Select
which school name to use when storing grades. Select
either the other school or the current school.
|
Options for Withholding Credit |
You can determine that all students who receive a
specific number of attendance points during the date
range you enter do not receive credit for the course and
earn an entirely different grade. For example, the
student originally receives a C; however, due to
excessive absences, the student receives a WC and no
credit for this course.
Complete the following steps:
- Select the checkbox.
- Enter the number of attendance points the student
must have received and the date range during which he
or she received them to earn the grade you enter.
- Enter a comment in the teacher comment field if you
want the original grade the student earned before
counting the attendance points to appear with the
comment.
|
- Click Store Current Grades. The "Alert: Storing Grades" page
displays the status of the storing grades process.
Note: If you notice that you entered incorrect
data after storing grades, repeat this procedure for the same store
code and final grade code. PowerSchool overwrites the existing
grades with the new ones. Examples - Screen Shots Make sure you use the correct store code in the first two boxes the dates are up to you but I wouldn't push them to far back into the quarter. The example below is is a change implemented March 2009. 25 in all available store terms.
- Credit is entered in the Available store terms. This is where credit per grade is set. The values above work for Year (top), Semester (middle) and Quarter (bottom) classes.
- Options for classes enrolled at other schools is for storing grades for your students attending classes in another school. The above option will store the grades correctly if the teacher in the other school is ready to store.
- Options for withholding credit is used to set up the program to withhold grades because of excessive attendance points.
Set the Current Grades Display in School. To something like the following example of the transition from 1st to 2nd term. Notice Column 1 now has Q1 Historical (stored). |
|