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Parent Guide for Creating a PowerSchool ID Link to Students

posted Aug 8, 2018, 11:34 AM by Lawrence Esplin   [ updated Aug 9, 2018, 3:39 PM by James Price ]

Create a Contact/Parent PowerSchool ID linked to a Student 

Cleating a PowerSchool ID allows parents and guardians to view student information in Unified Classroom, PowerSchool's New WIndow to student learning and achievement. The PowerSchool ID offer's access to the legacy Parent Portal and adds a view to curriculum, lesson plans, assessments and activities added by teachers.
  1. Go to https://classroom.powerschool.com/logout
  2. Go to https://psa.washk12.org/
  3. Click on Parent Sign In
  4. Down towards the bottom of the blue page that opens, click "Create an Account here" 
  5. Fill out the form with your first name, last name, email address, etc. 
  6. If it says the email has already been used 
    1. Go to https://classroom.powerschool.com/logout to clear the process, 
    2. Go to https://classroom.powerschool.com and skip to step 8. 
  7. A PowerSchool ID is created and the the login screen for Unified Classroom opens. 
  8. Login with the email and password you set in step 5. You can return to step 8 anytime by going to https://classroom.powerschool.com.
  9. You will see the screen below with two buttons.
    1. If you have a Parent Portal Account (Scenario 2) Choose "I have a username and password in my district's PowerSchool Parent Portal" and move to step 10, purple text. 
    2. If you don't have a Parent Portal Account (Scenario 3) Choose "I Have a Student Access Code" and skip to Step 12, dark orange text.
  10. Enter the username and password of the legacy Parent Portal, the username is not an email address. (School Staff can help you reset the password.) 
  11. After clicking next, the process is complete. You will have access to the students connected to the Parent Portal Account in Unified Classroom. 
  12. Enter the Student Name, Access ID and Password to link a student. 
  13. Click Add Another Student or Continue, The link is complete. 

Successful Unified Classroom Link

You now has access to the linked student(s). From this point, goto https://classroom.powerschool.com to login to your account. The username is the PowerSchool ID or email address.

To view Parent Portal screens click on Quick Links at the bottom of the left menu in UC. Choose Current Grades and Attendance for the default screen. The Parent Portal will open in a new tab in the browser,

Helping parents create a PowerSchoolID and connect to students

posted Aug 7, 2018, 8:25 AM by Lawrence Esplin   [ updated Aug 10, 2018, 11:07 AM ]

Steps to determine a contact's access to PowerSchool

A. Does the Contact/Parent have a Parent Portal Account?

  1. Find the student.
  2. Click on Access Accounts to see if a legacy (Parent Portal) account is already attached to the student. The image below is the Access Accounts page.

A. Does the Contact/Parent have a linked PowerSchool ID?

  1. Make sure access is granted for student and parent top checkbox for each record. Some new students my not be checked and will not be able to access PowerSchool.
  2. Check Parent Access Accounts - this student has four linked accounts, Elaine, Kassie, Lawrence and Michael.
  3. To check for a linked PowerSchool ID clickon the parents name. This opens the screen below. Notice the green bar on this record shows an active PowerSchool ID linked to the student.

C. Did the Contact/Parent create PowerSchool ID but not complete the process of linking students?

  1. Ask the contact/parent if they got the message Welcome to Unified Classroom. Your account is currently not connected to any students. PowerSchool ID accounts don't show in PowerSchool or Unified Classroom.

Completing the Link between Contact/Parent and Student

Use the information gathered above in A - C use the guide below to complete the linking process.
  • Scenario 1 - The Contact/Parent has a linked PowerSchool ID. There is a green bar under Web Account Access on the Contacts Screen Step B above. Everything is working, the parent may have forgotten their password or is trying to login to the wrong site goto https://classroom.powerschool.com. The username is the email and is displayed on the Contact Screen. 
  • Scenario 2 -  The Contact/Parent has a Parent Portal Account but not a PowerSchool ID. Start on step 1 of the guide and stop at step at step 11.
  • Scenario 3 -  The Contact/Parent do not have a Parent Portal Account but has the student's Access ID and password. Start on step 1 of the guide and skip steps 10 and 11, end on step 13.
  • Scenario 4 -  The Contact/Parent created a PowerSchool ID but did not complete the process and link the account to a student and has a Parent Portal Account. Start on step 6 of the guide and stop at step at step 11.
  • Scenario 5 -  The Contact/Parent created a PowerSchool ID but did not complete the process and link the account to a student and doesn't have a Parent Portal Account. Start on step 6 of the guide and skip steps 10 and 11, end on step 13.
  • Scenario 6 - The parent had a Parent Portal account for a student that graduated or left the district. To fix this, find the student in PowerSchool and go to Access Accounts. At the bottom click the Add New Contact. Choose the contact from the list and proceed to step 1.

Create a Contact/Parent PowerSchool ID linked to a Student 

  1. Go to https://classroom.powerschool.com/logout
  2. Go to https://psa.washk12.org/
  3. Click on Parent Sign In
  4. Down towards the bottom of the blue page that opens, click "Create an Account here" 
  5. Fill out the form with your first name, last name, email address, etc. 
  6. If it says the email has already been used 
    1. Go to https://classroom.powerschool.com/logout to clear the process, 
    2. Go to https://classroom.powerschool.com and skip to step 8. 
  7. A PowerSchool ID is created and the the login screen for Unified Classroom opens. 
  8. Login with that email and password you set. You can return to this step anytime by going to https://classroom.powerschool.com.
  9. You will see the screen below with two buttons.
    1. If the Contact/Parent has a Parent Portal Account (Scenario 2) Choose "I have a username and password in my district's PowerSchool Parent Portal" and move to step 10, purple text. 
    2. If he Contact/Parent doesn't a Parent Portal Account (Scenario 3) Choose "I Have a Student Access Code" and skip to Step 12, dark orange text.
  10. Enter the username and password the Contact/Parent used to use to get into the legacy Parent Portal. (School Staff can reset the password in PowerSchool - Contacts - Access Accounts.) 
  11. After clicking next, the process is complete. The Contact/Parent will have access to at least one of your students. 
  12. Enter the Student Name, Access ID and Password to link a student. 
  13. Then click Add Another Student or Continue, The link is complete. 

Successful Unified Classroom Link

The Contact/Parent now has access to the linked student(s). From this point on the Contact/Parent will goto https://classroom.powerschool.com to login to the account. The username is the PowerSchool ID or email address.

To view Parent Portal screens click on Quick Links at the bottom of the left menu in UC. Choose Current Grades and Attendance for the default screen. The Parent Portal will open in a new tab in the browser,

2018-2019 PowerSchool Ramp Up

posted Aug 1, 2018, 7:46 AM by Lawrence Esplin   [ updated Aug 1, 2018, 1:07 PM ]

PowerSchool News

  • Database moving home. Transition starts at 4:00 PM Friday and will be finished before Monday.
  • Simplified Parent Account creation? There is an SchoolMessenger stationary available to sent Access I and Password and a guide to parents.
  • Our new support email pssupport@washk12.org.

Parent Access Letter

School Messenger has an email stationary ready to sent parents their AccessID.
  1. Select students
  2. Goto Messenger
  3. New Broadcast - name and description
  4. Choose E-Mail
  5. Stationary 
  6. Parent Letter 
  7. Modify email to fit your school

Contacts

At the end of last year a new contacts process was instituted in PowerSchool. To make it work we will:

  • Consolidate contacts
  • Update: pickup, lives with, guardian, emergency etc.
  • We will change the SchoolMessenger upload to pull from contacts.

Guardian Alert - Contacts

  1. Only use the Guardian Alert to document legal orders
  2. Use Guardian Notes and contacts for other notes
  3. Check with other schools for siblings of students with alerts. 

Opt In to School Messenger

Opt-in Flyer - If parents don't opt in they won't receive SMS messages (tests) for SchoolMessenger.

Online Registration

  • Google form - go.washk12.org/registration
  • Email to school and programs - Addresses at your school to receive email? Please email PSSupport@washk12.org
  • Is there other information we need to collect?
  • Merge into PowerSchool 

2018 Year End Review

posted May 3, 2018, 10:23 AM by Lawrence Esplin

Year End Data Meeting

May 7, 2018


Roll Call

New Student Registration

  1. Panorama Elementary Google Forms

  2. Add new students using Google Form and API

  3. Share form link

Contacts

  1. Where did Father, Mother and Emergency Contacts go?

  2. Why will it be better in the long run?

UTREX Checks

  1. Clear reports 1 - 9

  2. Reporting deadline June 1, 2018

Year End Notes

  1. Roll over will be the week of July 9, 2018

  2. Do not drop students before the roll over.

    1. Before roll over out of district transfers, add a exit code in Transfer Info.

    2. Before roll over In district transfers, just change the next school on the Scheduling Setup Screen.

  3. School entry and exit dates for next year’s students should be on or after the first day of school. Never date students’ exits before the entry date. If you don’t want a student to show on UTREX reports, the entry and exit date should be the day before school starts.

  4. Drop requests for students that transfer out in the spring.

UTREX Year End 2017 Review

posted Apr 18, 2017, 7:40 AM by Lawrence Esplin   [ updated Apr 18, 2017, 7:54 AM ]

Reminders
  • Graduating Seniors
    • Tech Office will Set Graduation Date to 05/24/2017 and High School Completion Status to GR. Millcreek High and Utah Online will not be set.
    • Schools will remove graduation dates and change HSCS for all all non graduates. Including DO, RT, GP do not mark CT if the student will be enrolling at Post High in the fall. The edit can be made on the Modify Info Screen see below or the State Specific Screen.
  • Early Graduates should be checked and marked 11 for Juniors or by the quarter graduated Q1, Q2 or Q3 for Seniors.
  • Post High Students - Mark next school as Post High school number 240. Set HSCS to RT not CT or GR.
  • Students transferring over the summer - Mark the appropriate Transfer code but do not transfer out of the school. Leave the date as the day after school ends.
  • Fix Clearinghouse errors - Make sure and run reports 1 - 6 until all errors are fixed. All reports include error messages and data needed to correct errors. Use Make Filtered Selection and fix the errors on individual students.
  • Encourage administrators to complete the Incident records. All Incidents should have at least one student linked as an offender. Each offender must be linked to a behavior and have an action type or the record will fail.

  • Transfer Documentation Type
    • Make she and update the transfer documentation in preparation for the audit in the fall.
    • Clearinghouse #6 shows transfers without documentation.


    • Pupil Audit Findings - All transfers out of district must be documented
  • Other Information
    • Common Passwords and Usernames for PowerSchool, eMail, Wireless Access and Computer Access (LDAP).
    • UTREX access can also be used to view school summary reports.

Summer
  • Make sure school counselors or schedulers commit before leaving for the summer. Before committing:
    • Check calendar and term dates in PowerScheduler
    • Make sure students are scheduled and course balances are correct.
    • Check for dual enrollments in the same period
  • UTREX complete by July 7, 2016
  • Do not drop students after school is over in May! Just change the next school field and the transfer code. The rollover will auto transfer the students.
  • Students leaving the district before the rollover should be given a transfer code (TS,TO, TH, etc.) but do not need to be dropped.
  • Rollover July 17 - 22 (PowerSchool Down)
  • After the rollover drop students requested by other district schools on the current date so they can pick them up. Drop students transferring out of district with a request for records on the first day of school. Ten day drop other students.
  • Check Calendar Setup and student schedules after the rollover
Scheduling
  • Elementary - Call us for a review anytime
  • Secondary - Make sure and call before committing and leaving for the summer.

PowerSchool 10.1 (Winter Release)

posted Jan 17, 2017, 11:08 AM by Lawrence Esplin   [ updated Jan 17, 2017, 11:56 AM ]

Over the weekend WCSD update PowerSchool to 10.1. Several major changes and additions were made to PowerSchool and particularly PowerTeacher Pro.

PowerTeacher Pro Changes
  • Scoresheet Report
  • Metrics on Assignment Score Screen
  • Copy Assignments
  • Citizenship
  • Category Assignment Default Publish Options
  • Show All Assignments option on Reporting Term Selector
  • Workflow Improvements on Assignment Dialog
  • Training Videos in Help

PowerSchool Changes
  • Quick Info shows [i] instead of -- for no grade available in Quick Lookup Screen
  • Access to Health and Log Tables Data
  • Reports, Pages and Users are part of the Datapump backups
  • Email reports
  • Delete Database Extensions
  • Auto Migrate Core Custom Fieldsets
  • Data Export Manager Enhancement
In the Works but not Implemented
  • Continued usability refinements including even smaller row sizing to see even more students per page
  • Metrics on Scoresheet, Standards Grades, and Category Totals Screens
  • Reporting - Standards, Multi-section
  • Teacher Controlled Rounding Preference

How to Print Elementary Progress Reports

posted Oct 18, 2016, 1:48 PM by Lawrence Esplin

1. Login to PowerTeacher, where teachers call roll.
2. Select the Report Icon, looks like a printer.

3. Choose the blue Print button on the right of Progress Report.


PowerTeacher Pro Updates and FAQ

posted Aug 24, 2016, 9:53 AM by Lawrence Esplin   [ updated Oct 25, 2016, 2:15 PM ]

Thank you teachers for your efforts in adapting to the new PowerTeacher Pro. Despite some missing feature form the pervious Grade-book it is the future and has security and versatility advantages over the old grade-book. Because it is html5 not Java based it can be used on a Chromebook, Smart Phone or Tablet. We will try and track some of the issues, solutions and best practices on this page.

Please add comments, questions and answers to this forum so all teachers can benefit.

The list below outlines many of the items we are following with PowerSchool's response and best practices from teachers and staff. Issues will be listed in black, PowerSchool Responses will be red and Best Practices are Green.

PowerTeacher Pro reported Issues, status and best practices:

Newest update from PowerSchool (10/25/2016)
Logo
We're Making PowerTeacher Pro Better

With the start of the 2016-2017 school year, tens of thousands of teachers began using PowerTeacher Pro for the first time. Thanks to your valuable feedback, we already have many of the most commonly requested features and fixes in development.

In the PowerSchool 10.0.4 release, available later this month, you will see the following new features:

  • Compact View: Smaller text size and row spacing in order for teachers to see a more complete student roster without having to magnify the screen.
  • Improved Responsiveness: Smoother scrolling and score entry, making it easier to enter scores quickly.

The December PowerSchool update is expected to include the following highly requested features:
  • Copy Assignments: Copy assignments between different scheduling terms and school years.
  • Scoresheet Report: A new report that includes the ability to export assignments and scores.
  • Summary Metrics: Show metrics for assignments (mean, median, and mode).
  • Citizenship Scores: Record citizenship scores for each reporting term.
  • New Category Option: Define default settings for assignment publishing per category.

For more details on future PowerTeacher Pro updates, see the PowerSchool Product Status page on PowerSource. Keep up-to-date by clicking the Watch link on the page, and you will receive an email whenever new updates are posted.

PowerSchool was updated to version 10.02 on 8/31/2016. Let us know if any of the problems were resolved or if there are new issues. Please add comments below.
  • Where is the last student on the list? When entering assignment scores the last student is intermittently omitted.
    • Reported to PowerSchool (8/15/2016)
    • Trouble Ticket escalated to a level 2 tech (8/16/2016) trouble reproducing the problem reported to us (8/16/2016)
    • Missing last student update a few things that are working for teachers: 
      • Make sure the browser zoom is set to 100%. Click on the triple dots menu on the top right of the Chrome Menubar and look at the Zoom setting. It should be 100% for best results.

      • Enter scores in assignment mode (not the scoresheet). 
      • Screen resolution can also make a difference. 
      • We have notices that computer connected to projector are more likely to experience the missing last student than unconnected computers.
    • Another work around is to sort the names reverse - alpha (click on the triangle next to the STUDENTS(##) heading and the last student is now at the top of the list. You can also go to students, find the student and enter the score.

    • Feedback form PowerSchool and our teachers indicate adding scores using the individual assignment screen not the scorebook is faster and more efficient.
  • No Left - Right Scroll bar to view assignments o then right.
    • No response yet from PowerTeacher Pro. Hopefully it will be addressed in a future release.
    • It looks like PowerSchool thinks we all have tablets or touch screens. For now the best options are to click on the Show Assignments from Most Resent link on the top right.That way the assignments most likely to need editing can be viewed.
    • Teachers can also click in any cell of the far right column and use the arrows to move to the right. Originally we thought this issue was related to the missing last student have been tracking (see above).
  • Can't attach documents and links must be entered manually in Class Descriptions and Assignments.
    • Know Issue with PowerTeacher Pro. Links are a planned future release along with a more robust comment editor. No implementation date given.
    • Best Practice: Make a note in the comment field and past the link direction the user to use the link to access the webpage or document from Google Drive.
  • Grade Scale are not teacher 
  • No CSV Import Assignment Scores available.
    • Planned future release not available in the initial release.
    • No work around available at present.
  • Can't see all the students on the screen in the score sheet.
    • PowerSchool chose to eliminate Java and make PowerTeacher Pro usable on other platforms. This change added capabilities to use smaller screened devices but limits the number of columns and rows available for all users. Future releases my partially mitigate the inconvenience by adding a mode for higher resolution monitors.
    • Users can zoom out in their browser using the Control - command but it is only a partial solution.
  • Schoology doesn't sync to PowerSchool Pro.
    • Schoology is updating its product and APIs to sync with PowerSchool. The tentative date is soon after Labor Day.
    • We are moving to the Schoology Beta as of September 13 and will be testing the Sync. 
    • Best Practice: Create assignments on Schoology or PowerSchool but not both. Once the sync is available the PowerTeacher Pro data will be updated with Schoology. Currently the sync between PowerSchool and Schoology is not two way on every table. PowerSchool data populates Schoology students, courses, and sections. When the sync is working assignments are pushed form Schoology into PowerTeacher Pro.
  • Entering scores in the Scoresheet is slow an jumpy.
    • PowerSchool Pro was designed to enter assignment scores using the Assignment Screen and updating random late or missing scores using the ScoreSheet.
    • Feedback form PowerSchool and our teachers indicate adding scores using the individual assignment screen not the scorebook is faster and more efficient.
  • Can't change the colors of default categories.
    • Default categories are set in District Setup. Schools can choose which categories are available for use for their teachers. Teachers can choose to use or hide district categories unless the school requires specific categories be used. Teachers can also create their own categories and change the color to any available hue.
  • To edit assignments teachers must leave the scoresheet.
    •  There are several methods to get to the assignment edit screen.
      1. On the left choose Grading and then click on the Edit (pencil) Icon of the assignment.
      2. From the ScoreSheet click on the assignment name at the top of the column. Next click on Edit Assignment near the top right.
      3. If you are already entering scores and want to edit an assignment just click on Edit Assignment near the top right.
  • Summary data like mean, mode etc is not showing at the bottom of assignments
    • Planned future release not available in the initial release.
    • We can create a report to show mean, mode, max, min it that helps but at present we cannot customize the core pages of PowerSchool Pro.
  • If a teacher wants the missing flag to go away when a score is entered automatically follow Cameron Hansen's advice below.

    What I discovered is this: When I fill an assignment with the "missing" flag and a "zero (0)" score, the "missing" flag will remain even when I replace the zero with a different value. However, when I fill a cell with only the "missing" flag, the flag will disappear when I enter a numerical value into the cell (zero included).

    So, what I've determined is that I can't have both a zero and a "missing" flag and expect the flag to disappear when I enter a new score for a student.

    New question: Is there somewhere where we can tell PTPro to make the "missing" flag worth zero points? If I enter grades on an assignment for the class, any empty cell is not being calculated into the final grade. Students get a false impression that their grade is accurate when an empty cell is being ignored by PTPro. (Unless I'm missing something).

    What I want is for an assignment column to impact the grade once I enter scores for the class, whether an individual student is missing that particular assignment or not. In the old PT, we had that option as I recall.

2016 Back to PowerSchool

posted Aug 2, 2016, 8:41 AM by Lawrence Esplin   [ updated Aug 3, 2016, 8:14 AM ]

PowerSchool Top Ten List for 2016-2017
  1. Breath often and deep. If you hyperventilate find a paper bag. Do not use plastic.
  2. Teacher and Staff PowerSchool Passwords (LDAP). See James' message below and on the PowerSchool login screen.
    • If you have a district email address, your username is now the first part of your email address before @washk12.org. Eg. sally.teacher@washk12.org would use sally.teacher as the username. If you still can't sign in, reset your password
  3. Transfer Documentation - Use Quick Info Report as a reminder to check on TO, TH, TC, TP, TR, TR. By the end of the year undocumented transfers are DO or UN. TD will check if the transfer is not complete. Entry documentation? Use phone to scan documents and add to PowerSchool. 10 day rule and ramifications (X and Class Enrollment). Secondary and Elementary schools. 
    1. 10 day rule and ramifications. Secondary and Elementary

  4. Scheduling 
    1. New Teachers (created when SunGuard Record is Complete) and Transfers (use Add Staff to School link)


    2. Master Schedules 
      1. (Delete Section Password - only-empty) 
      2. The easiest way to change a teacher is to change the teacher. Not to add a new Lead Teacher and delete the old one or delete the section and create a new section.
    3. Student Schedules (Review mass enroll) 
  5. PowerTeacher Pro - New for teachers, resources are available online.
  6. Student Attendance Process - Clear and archive last year's date before starting. Wait a week or two before starting.

  7. PowerSchool Form Letters and Labels - Please never change or steal District Wide Reports

  8. Quick Info Reports - At Risk, Student Locators (added  bus#), Current Selection Filter Reports. We will be pruning out unused and duplicate reports in the fall.
  9. Third Thursday PowerSchool open discussion and training. Tech computer Lab 7:30am and 3:30 PM?
  10. Questions
Thank you for everything you do to keep the schools running and the state auditors happy.

PowerTeacher Pro

posted May 3, 2016, 8:39 AM by Lawrence Esplin   [ updated Aug 9, 2016, 9:12 AM ]

PowerTeacher Pro improves on the previous PowerTeacher Gradebook, combining an intuitive user interface with robust functionality for standards-based and traditional grading, and includes new features for managing the classroom. It offers the same great user experience and full functionality from any computer or tablet, including Mac, Windows, iOS, Android, and Chromebooks.

PowerTeacher Pro includes the following features:

Teachers (Take a look at the Quick Reference Guide)

  • Works on almost any device with an internet connection
  • Abbreviated Quick Start:
    • Login to PowerTeacher - remember we use email credentials to authenticate: first.last and then your email password
    • PowerTeacher hasn't changed, we still call roll, check student pages and run reports form the home page.
    • Goto the new Pro Grade-book by selecting the top link on the right or the link associated with each class.

YouTube Video

Additional Tools to Help You Get Ready for PowerTeacher Pro




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