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Old Process - DO NOT USE - Attendance Points Notice Procedure

This process involves several steps which may take some time. For the process to work effectively all steps should be completed to avoid redundant notifications and insure all students receive due process. You may execute the process as frequently as you like but once or twice a week should be sufficient beginning in the second  or third week of the term. Screen shots are provided the first time a task is explained and referenced thereafter.

Step 1 Find students that have exceeded the limit set for the intended notice and have not yet received notification.
  • Select Stored Searches from the main PowerSchool Page
  • Select Run Search next to the Notice you intend to process. Note each notice level must be processed independently. 

Step 2 Set the Appropriate Notice Field (Notice1 - Notice3) to the date the letters will be sent, usually the current date. 
Be very careful with these steps because they modify live PowerSchool data and the process cannot be undone.
  • Choose Student Field Value from the Function List.
  • In the first field enter Notice1or Notice2 or Notice3 corresponding to the search you exicuted in Step 1. In the next field enter today's date using 2 digit month, day and year (01/21/08). Then submit.
  • Verify you are changing the correct Field To Change, this should be notice1 or notice2 or notice3, with the right New notice# value before clicking submit. Generally there should be nothing in the Old column. Submit to complete the process.


Step 3 Print Notification Letters.
  • Click on the PowerSchool Log to return to the main page.
  • Click on the Current Selection link below the Search Students field. In the example below it is followed by (122). 122 is the number of students records in your current selection.
  • Choose Print Report from the Functions pull down.

  • Choose the Report (letter) that corresponds to the search executed in Step 1 from the "Which report would you like to print?" pull down and click Submit.

  • When the report is complete click on blue Completed link to view the report. If the Report Que reports running click the blue Review link to see if the process is complete.


  • The report is now a PDF file and can be printed and saved. We recommenced you save reports for verification at least until the end of the next term.
  • Print the document for mailing. If window envelopes are used labels will not be necessary.

Step 4 Print a student list to file
  • Click on the PowerSchool Log to return to the main page.
  • Click on the Current Selection link below the Search Students field. In the example below it is followed by (122). 122 is the number of students records in your current selection.
  • Choose List Students from the menu.
  • Set the list up to verify student name and the Notify1 - Notify3 fields as suggested below. Click Submit to view the list.

  • Verify the list is correct and print it for reference.
Step 5 (Optional) Print Mailing Labels
  • Click on the back button  on the top left of your browser to leave the PDF page. Usually clicking back is not a good idea but it is the best way out of a PDF document.
  • Click on the PowerSchool Log to return to the main page.
  • Click on the Current Selection link just above Stored Options and below the search field. See Step 2 for screen shots.
  • Choose Print Mailing Labels from the Functions pull down.

  • Choose the label you want to print from the pull down and click Submit.

  • When the report is complete click on blue Completed link to view the report. If the Report Que reports running click the blue Review link to see if the process is complete. See Step 2 for screen shots.
  • The report is now a PDF file and can be printed or saved.
Step 6 (Optional) Searching for values in the Notice1 - Notice3 fields
  • From the main PowerSchool search screen type Notice# = 01/21/08 substitute 1 through 3 for # sign and  the date you wish to check after the = sign. Click search.

  • You will now be able to list, print or browse through the students who match the query.
Step 7 Clearing Notice 1 - 3 values to prepare for a new quarter (Secondary clear quarterly Elementary clear annually)
  • From the main PowerSchool search screen type Notice1 # substitute 2 through 3 for 1 and  the date you wish to check after the = sign. Click search. A list of students that have something in the Notice1 field appear.

  • To clear the old dates choose Student Field Value from the pull down. 
  • Complete the process by typing Notice1 in the top entry box and clicking the Clear Field Value box. Caution this clears the field for all students selected and is irreversible. Check the students selected and the field name before clicking Submit. You do get to look at the change before finalizing the action.

  • Check the changes and make sure they are correct then scroll to the bottom and Submit. It may take a minute or two to complete the process. The sample below shows only the first few students in the list.

  • Repeat the process substituting Notice2 or Notice3 for Notice1 to clear the other notices.
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